Video Conferencing Equipment Recommendations Based on Room Size

Designing an effective video conferencing room requires careful selection of technology based on room size and meeting needs. This guide provides tailored equipment recommendations for various room sizes to ensure premium meeting experiences with Yealink video conferencing solutions.

1. Small to Medium Rooms

Suitable for 2-8 participants, these rooms focus on easy-to-use, compact solutions to enable productive meetings.

• Recommended Solution:
  Yealink MeetingBar A40 – Microsoft Teams Rooms on Android

• All-in-one video bar with integrated 4K camera and AI-powered auto-framing.

• Built-in microphone and speaker system for crystal-clear audio.

• Ideal for small to medium rooms, providing high-definition video and audio in a compact form.

• Use Case:
  Perfect for quick meetings or brainstorming sessions with remote participants.

2. Interactive Collaboration Spaces

These spaces combine video conferencing with collaborative tools to foster creativity and teamwork.

• Recommended Solution:
  MeetingBoard 65 – All-in-One Smart Whiteboard for Microsoft Teams Rooms

• Interactive touch display with built-in video conferencing tools.

• Supports drawing, annotation, and content sharing directly on the board.

• Operates on Android for seamless integration with Microsoft Teams.

• Use Case:
  Designed for collaborative sessions where participants need both visual interaction and conferencing tools in one device.

3. Medium-Sized Conference Rooms

These rooms accommodate 8-15 participants, requiring advanced video and audio capabilities for smooth hybrid meetings.

• Recommended Solution:
  Yealink MVC S40 – Microsoft Teams Rooms on Windows

• All-in-one video conferencing system with 4K UVC camera, microphones, and speakers.

• Supports wireless content sharing for presentations and documents.

• Optimized for Microsoft Teams with centralized control through a touch panel.

• Use Case:
  Ideal for team meetings and project discussions that require clear visuals and reliable audio.

4. Pro-AV Rooms

These advanced rooms demand high-quality video solutions with flexible camera systems for dynamic meetings.

• Recommended Solution:
  Yealink MVC S90 – Microsoft Teams Rooms on Windows

• 360-degree camera for immersive views, ensuring no one is out of frame.

• Perfect for hybrid meetings where camera angles and audio need to adjust automatically.

• Pro-AV capabilities for professional-grade meetings.

• Use Case:
  Best for boardrooms or executive spaces that require premium video and microphone solutions.

5. Large Conference Rooms

These rooms handle 15-25 participants and need powerful audio-visual equipment to support large meetings without disruptions.

• Recommended Solution:
  Yealink MVC860 – Microsoft Teams Rooms on Windows

• High-definition camera system with multiple microphones and speakers.

• AI-powered speaker tracking for enhanced communication.

• Seamless integration with Microsoft Teams.

• Use Case:
  Perfect for large-scale meetings where accurate voice pickup and focused video are essential.

6. Extra-Large Conference Rooms

Designed for more than 25 participants, these rooms require multiple cameras, microphones, and professional-grade audio systems.

• Recommended Solution:
  Yealink MVC940 – Microsoft Teams Rooms System

• Multiple 4K cameras with auto-tracking and full-room coverage.

• Supports dual or triple displays for enhanced participant visibility.

• Integrated with Microsoft Teams for smooth meeting management.

• Use Case:
  Ideal for town halls or company-wide meetings with large in-person and remote audiences.

Choosing the right video conferencing system based on room size ensures better communication and collaboration. Yealink’s comprehensive range—from the MeetingBar A40 for small rooms to the MVC940 for extra-large rooms—provides optimized solutions for every meeting space. Whether you need simple all-in-one bars or advanced multi-camera systems, Yealink’s offerings guarantee professional and seamless meeting experiences.