What Is Meeting Space Calculator?

A meeting space calculator helps determine the appropriate room size and seating arrangement for a given number of participants based on the type of meeting, room layout, and equipment needs. 

Here's a general guide to help calculate the ideal meeting space:

Factors to Consider:

1. Number of Participants:

• The more attendees, the larger the room required.

2. Room Layout:

• Boardroom Style: Large table with chairs around it. Ideal for small to medium-sized meetings.

• Classroom Style: Rows of tables with chairs facing the front. Used for training sessions or presentations.

• Theater Style: Rows of chairs without tables, maximizing seating capacity. Best for larger audiences.

• U-Shape Style: Tables arranged in a "U" with chairs around the outside. Suitable for collaborative meetings.

3. Type of Meeting:

• Formal meetings may require additional space for equipment like projectors, whiteboards, or video conferencing systems.

• Workshops or brainstorming sessions may need extra space for group activities or breakout sessions.

4. Technology and Equipment:

• Include space for video conferencing equipment, projectors, or large displays if needed.

5. Comfort:

• Ensure enough space for comfortable seating and movement, including pathways for people to walk around the room.

Example Calculation:

• Boardroom Style:

• Allocate approximately 35-40 square feet per person.

• For a meeting of 10 people, you would need around 350-400 square feet.

• Classroom Style:

• Allocate approximately 20-25 square feet per person.

• For a 20-person training session, you would need around 400-500 square feet.

• Theater Style:

• Allocate 15-20 square feet per person.

• For a presentation with 50 people, you would need around 750-1000 square feet.

A meeting space calculator tool can automate this process by inputting the number of participants and the preferred room layout to give you precise dimensions.