Yealink Design Center

Welcome to the Yealink Room Design Center,Our cutting-edge solutions seamlessly integrate advanced technology with flexible design, creating immersive environments conducive to collaboration and productivity. 

Explore our comprehensive range of products and services tailored to suit every need, from small huddle rooms to large conference suites.

over 1,000 Yealink design Showcases.  view more >


For Teams Room     Video Conferencing Solution For zoom Room     Video Conferencing Solution For Byod solution




small huddle rooms to large conference design show case

Room Size

Best Practices

  • Small Rooms (2-6 Participants): Ideal for one-on-one meetings, small team discussions, or video conferences. The layout should prioritize comfort and direct communication, ensuring easy access to technology for quick setups.

  • Medium Rooms (7-12 Participants): Perfect for team meetings, brainstorming sessions, and presentations.The layout should allow for flexible seating arrangements and technology that supports both in-person and hybrid meetings.

  • Large to Extra-Large Rooms (13-20+ Participants): Designed for conferences, seminars, and large corporate events. These rooms need to support large groups and have high-quality audio and video technology for seamless communication. Flexible layouts like Divisible Room or classroom seating are common.

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Layout

1. Define the Purpose of the Room

  • Clarity of Goals: Is the room for collaboration, training, presentations, or hybrid meetings.

  • Flexibility: Does the layout need to support breakout sessions or quick reconfigurations.

2. Common Layout Types

(1) Boardroom Style

  • Features: A classic long table arrangement, ideal for executive meetings or decision-making.

(2) U-Shaped Layout

  • Features: Best for group discussions or presentations, promoting direct interaction.

(3) Classroom/Training Rooms Layout

  • Features: Forward-facing seating, suitable for training sessions or lectures.

(4) Open Space Layout

  • Features: Designed for informal discussions, collaborative work, or creative brainstorming.

3. Other Key Elements

  • Traffic Flow and Space Optimization

  • Balance Aesthetics and Comfort

  • Scalability for Future Needs

Camera

Best Practices

  • Position the camera at eye level for natural engagement and to avoid unflattering angles.

  • Use cameras with features like auto-framing and speaker tracking to enhance participant focus.

  • Ensure the camera has a wide field of view to cover all participants, especially in larger rooms.

  • Adjust the lighting in the room to avoid glare or shadows that can distort the video quality.

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What to Avoid

  • Using low-resolution or outdated cameras that produce blurry or pixelated video.

  • Placing the camera too high, too low, or off-center, which can distort participants' appearances.

  • Using cameras without privacy covers or secure software updates, risking security breaches.

  • Allowing clutter or distractions in the background, which can reduce professionalism.


Audio

Best Practices

  • Multiple Audio Devices for Large Rooms: In large or spacious meeting rooms, use multiple audio devices to ensure comprehensive coverage and extend the audio pickup range for all participants.

  • Noise Cancellation Technology: Use microphones and speakers with noise-cancelling features to reduce background noise and improve the clarity of conversations.

  • Wired or Wireless Ceiling Audio Solutions:You can opt for wired systems for stable and reliable performance, wireless solutions for flexibility and mobility, or ceiling-mounted microphones to maintain a clean, clutter-free environment while providing optimal sound coverage.

What to Avoid

  • Allowing audio delays or echoes, which can hinder communication and make meetings uncomfortable.

  • Placing microphones too far from participants, which can lead to unclear or muffled audio.

  • Overlooking audio setup in a room with high ambient noise, which may interfere with clear communication.


Display

Best Practice

  • High-Resolution Displays: Use high-resolution displays (e.g., 4K) for clear, sharp visuals, ensuring that all participants can see presentations, documents, and other shared content with ease.

  • Multiple Displays for Large Rooms: In large meeting rooms or conference halls, consider using multiple displays to ensure visibility from every seat, especially for presentations and collaborative sessions.

  • Interactive Displays: Incorporate interactive displays, such as touchscreens or smart boards, to enhance collaboration and make it easier to share and annotate content during meetings.

  • Proper Placement: Position displays at eye level to reduce neck strain and ensure that all participants can view the screen comfortably. 

What to Avoid

  • Low-Resolution Displays: Avoid using low-resolution displays, as they can make content difficult to read and negatively affect the overall meeting experience.

  • Overcrowded Displays: Don’t overcrowd the display with too much content at once. Keep it clear and focused on the most important information to ensure participants stay engaged.


Scheduling Panel

Best Practice

  1. User-Friendly Interface: Use intuitive and easy-to-navigate scheduling panels to ensure that users can quickly book and manage meetings without confusion.

  2. Integration with Calendar Systems: Ensure the scheduling panel is integrated with popular calendar systems (e.g., Google Calendar, Outlook) for seamless meeting scheduling and synchronization.

  3. Real-Time Availability: Display real-time availability of meeting rooms to avoid double-bookings and optimize space usage.

  4. Customizable Notifications: Provide customizable notifications (email or mobile) for reminders, updates, or cancellations to keep participants informed.

Placement

  1. Near Room Entrance: Place the scheduling panel near the entrance of the meeting room to allow easy visibility and access for users to check availability or book the room.

  2. Clear Line of Sight: Ensure the panel is placed in a location that provides an unobstructed view, making it easy to read the display without interference from furniture or walls.

  3. Accessible Height: Position the scheduling panel at an appropriate height for all users, considering accessibility standards to accommodate individuals of varying heights and abilities.



Screen Sharing

Best Practices

  • Wireless Screen Sharing:Via Plug-and-play wireless sharing Ideal for BYOD scenarios,ensuring smooth and efficient screen sharing in any meeting setup.

  • Streamlined Wired Setup: Simplify wired sharing with a single USB-C cable from the CTP25 to the PC, enabling 4K content sharing, BYOD compatibility, and PD charging.

  • High-Quality Sharing: Ensure devices support 4K resolution for clear, professional presentations, whether wired or wireless.

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Related Products

  • WPP30 4K Wireless Presentation Pod:Learn More

  • PA20 Content Sharing IP BYOD Device:Learn More

  • CTP25 Touch Panel:Learn More

  • VCH51 Wired Cat5e sharing box:Learn More

    *WPP30 is unavailable in the United States market. 




Lighting

Meeting spaces designed for video conferencing must carefully account for lighting sources and their placement to ensure optimal visibility and professional on-screen appearance.

Best Practices

  • Ensure even and adjustable lighting to suit different meeting activities.

  • Use dimmable LED lights for better control and energy efficiency.

  • Install task lighting or spotlighting for areas like presentation boards or speaker podiums.

What to Avoid

  • Avoid harsh or overly bright lighting that can cause discomfort or glare on screens.

  • Steer clear of inconsistent lighting levels, which may create shadows or distractions.

  • Avoid fluorescent lighting, which can flicker and cause eye strain over time.

  • Avoid placing strong, focused light sources, such as spotlights, behind meeting participants.


Cable Management

Experience seamless remote collaboration with a digital whiteboard, stylus, clean workspace design, and effortless device management.


Traditional Meeting Room Experience All-In-One Collaborative Experience
All-In-One Collaborative Experience

Diverse Application Scenarios

Explore our range of meeting room configurations and design solutions tailored for Microsoft Teams, Zoom and BYOD. Let your imagination take flight as we 

empower your meeting spaces to seamlessly accomodate a variety of audiovisual and application scenarios.


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