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HOW TO CHOOSE A GOOD VIDEO CONFERENCING EQUIPMENT

An ultimate guide for the enterprise to choose the right conference camera and elevate the meeting experience in the hybrid working era.


Contact us to design your dedicated video solution.

Yealink Video conference system


WHAT IS VIDEO CONFERENCING EQUIPMENT

Video conference equipment usually refers to the equipment that can help more than one person through the network and multimedia equipment, transporting the sound, image, and document information to each other to achieve the aim of remote meetings.

With the progress of technology, and social development, people's work and lifestyle have changed rapidly, and video conferencing equipment has also put forward higher requirements.

Nowadays, video conferencing equipment can not only realize the audio and video communication between the two sides of the meeting during the conference but also realize various applications such as visualized collaborative office, remote teaching, and off-site emergency command.

Moreover, it allows people to communicate promptly at any location and time.



Yealink a20, video conference camera

Video Conferencing Equipment Definition

Video conferencing was born in 1964 at Bell Labs in the United States as analog technology picture phone MOD-I. Since then, the technology and standards related to videoconferencing have constantly been evolving. In general, video conferencing equipment has gone through three stages: analog video conferencing, digital video conferencing, and international unified standard digital video conferencing.


Until today, it has become possible to benefit from the rapid development of communication technology and IT technology, especially with the improvement of network transmission capacity, high-definition audio and video, multi-functional collaboration, and other applications. As a result, Internet-based hardware-based videoconferencing and software-only videoconferencing have been widely used.


Video conference system in the history
Yealink full range video conference camera

· Video Conference Hardware: Traditional hardware in video conference systems generally includes videoconferencing terminals, MCU (Multipoint Control Unit), network switching equipment, etc.

· Video Conference Software: With the development of cloud computing technology, cloud-based videoconferencing servers have emerged. Users do not need to buy hardware MCU but only need to subscribe to cloud services and install videoconferencing terminals. Video conferencing software is installed on desktops, laptops, or mobile terminals, suitable for business trips or personal office use, with video conferencing and office collaboration functions.

WHAT COMPONENTS YOU NEED FOR A VIDEO CONFERENCE SYSTEM


A video conference system may include the following key components that provide a great user experience.



components needed for video conference system

  • The endpoints involved in the video conference system are different according to different meeting scenarios. Taking Microsoft Teams Rooms devices as an example, we can draft classify them into personal devices and shared devices. Personal Devices: Teams Mobile, Teams PC, Personal peripherals, Desk phone, and mobile phone stations, etc. Shared Devices: Conference phones, Teams Rooms systems, Large-Screen Collaboration Devices, etc
  • A communication network can be regarded as a bridge between video conferencing terminals, a medium for transmitting audio and video data between terminal devices. After the video conferencing terminal collects data information, it needs to transfer to the off-site video conferencing terminal, and it requires a communication network to complete the transmission work.
  • In addition to the terminal, you need a video conferencing server to complete the convergence and switching of signals from each terminal. The multipoint control unit is realized through a hardware unit MCU in hardware-based video conferencing. In software-based video conferencing, the multipoint control unit is realized through software, so cloud computing technology generally recognizes the MCU in a pure cloud video conferencing system.

HOW DOES VIDEO CONFERENCING EQUIPMENT WORK


The video conference terminal collects the audio and video signals of the venue for coding to form a digital signal,

which is sent to video conferencing software through the transmission network,

processed by video conferencing software, and sent to the remote

conference terminal through the transmission network.

The conference terminal then decodes and reduces the data transmitted by video conferencing software

into analog signals for output to the display device to achieve "face-to-face" communication.


WHAT FEATURES A GOOD VIDEO

CONFERENCE EQUIPMENT SHOULD HAVE

Broad Compatibility

An organization often uses multiple video conferencing platforms simultaneously, and so do the users. Video conferencing endpoints that are broadly compatible with various platforms not only allow participants using different platforms to communicate seamlessly but also allow the organization to reduce the investment in equipment effectively.

Teams room,zoom room
noise proof video conference technology

AI Powered Camera

With 4K cameras, wide-range voice pickup, and noise proof being the basic requirements, people expect the camera to follow the speaker in real-time during the video conference and to adjust the angle to better cover the entire room. Yealink's newly released Intelligent 360° All-in-One camera is an excellent solution for users of medium-sized Microsoft Teams Rooms

Less Cable, Go Wireless

Better integration, fewer connecting wires, and wireless technology mean lower deployment and maintenance costs and learning usage costs. Following this idea, wireless content sharing, wireless microphones, and products enabling these features have gained much appreciation from customers.

wireless content sharing,wireless meeting room
Yealink full range of video conference system solution

One-Stop Solution

Video conferencing terminals are divided into personal terminals and shared terminals depending on the use scenario. If a vendor can provide as many terminals as possible for multiple scenarios, it will significantly protect the customer's investment, with specific benefits:

· More cost-effective

· Same deployment & maintenance for IT engineers

· User-friendly experience for employees

· Single contact for any support

HOW TO CHOOSE A GOOD VIDEO CONFERENCING DEVICE


With the continuous progress of science and technology, the use of video conferencing systems is becoming more and more popular,

and there are more and more suppliers of related end products, each launching a wide range of products.

Therefore, how to buy video conferencing system terminals has become a challenge for CIOs and IT departments.


When choosing a video conferencing system terminal, it is important to not only look at the price, but also carefully consider the business scenario,

functional requirements, operation and maintenance costs and other aspects

Home office video conferencing
01- Locate Key Video Conferencing Scenarios

Sort out your company's video conference usage scenarios: work from home, on the go, company meeting rooms, etc. According to the scenarios, classify the meeting rooms into Focus Room, Small Room, Medium Room, and Large Room according to the meeting place size. Conduct research on users to investigate the functions they want to use and expect to use

Meeting room for teams room
02-Design Your Modern Workplace Solutions

Communicate with the platform provider or system integrator to select the platform that can meet your needs and the terminal products certified by the platform Conduct POC to choose the platform and terminal supplier that meet your needs for business communication

support matters when choosing vc equipment
03-Pricing and After-sales Maintenance Mechanism

Once you've determined the platform, the next step is to choose the terminal manufacturer. Price is a crucial factor, but it is highly recommended that you read carefully "What features a good video conferencing equipment should have" before you talk about price. Last but not least, think carefully about the level of after-sales service you need to ensure that you can get a timely solution when there is a problem with your equipment.

BENEFITS OF DEPLOYING VIDEO CONFERENCING EQUIPMENT


Through video conferencing, global and national enterprises are no longer restricted by geography.

Communication becomes very convenient and efficient, accelerating enterprises' development.

Especially after the new COVID-19 outbreak, the demand for new office methods, such as working from home and hybrid working has become more assertive.

Video conferencing, collaborative work, and other solutions effectively solve the problems of enterprises

· Boost work productivity and competitiveness


· True anytime, anywhere meetings


· Reduced business costs

· Boost work productivity and competitiveness


· True anytime, anywhere meetings


· Reduced business costs

CONTACT US TODAY!

Contact our video specialist to design a dedicated video conference solution for your company.


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When you visit any website, the website stores or retrieves information from your browser, mostly in the form of Cookies. This information may relate to your personal information, preferences or device information and is used primarily to enable the website to provide the services you expect. This information does not usually directly identify you personally, but can provide you with a more personalized web experience. We fully respect your privacy, so you can choose not to allow certain types of Cookies, simply by clicking on the name of a different Cookie category to learn more and change the default settings. However, blocking certain types of Cookies may affect your experience with the site and the services we can provide to you.
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