Meeting Room Setup for Various Room Sizes

Meeting Room Setup Guide with Yealink Solutions

Creating an optimal meeting room setup requires the right combination of cameras, audio systems, and video conferencing bundles tailored to the room size and purpose. Below are recommended Yealink solutions for different meeting spaces, ensuring seamless collaboration with Microsoft Teams Rooms on Android or Windows.

1. Huddle Spaces and Small Rooms (Up to 6 Participants)

Key Products:

• Camera: SmartVision 40 – AI-Powered 360° Camera

• All-in-One Bundle: MeetingBar A40 for Microsoft Teams Rooms on Android

Setup Tips:

• Camera Placement: Place the SmartVision 40 in the center of the table to ensure full 360° coverage.

• Audio Setup: Use the built-in microphones for clear voice capture.

• Mounting Option: If using the MeetingBar A40, mount it under the display for a clean, integrated look.

Key Features:

• Auto-framing and speaker tracking for a dynamic view.

• Simple installation with minimal wiring.

2. Medium Rooms (6–12 Participants)

Key Products:

• Camera: Yealink UVC86 Dual-Eye 4K Camera Or MeetingBar A40 Microsoft Teams Rooms on Android All-in-one video bar for premium small to medium rooms

• Bundle Option: MVC640 or MVC S40 for Microsoft Teams Rooms on Windows

Setup Tips:

• Camera Position: Mount the UVC86 at the front of the room, below or above the main display.

• Microphones: Use VCM34 tabletop microphones for a 6-meter voice pickup radius.

• Dual Displays: Configure for presentation on one screen and participants on the other.

Key Features:

• 4K video with AI-powered auto-framing and PTZ control.

• Wireless content sharing using WPP30 presentation pod.

3. Large Rooms (12–20 Participants)

Key Products:

• Camera: UVC86 for tracking active speakers and capturing wide views.

• Bundle Option: MVC860 – Microsoft Teams Rooms on Windows

Setup Tips:

• Multi-Microphone Setup: Combine VCM34/VCM38 ceiling microphones to cover the full room.

• AV Synchronization: Use AVHub to ensure smooth coordination between video and audio.

• Control Tablet: Place the MTouch II tablet on the table for easy meeting control.

Key Features:

• Supports dual screens and content sharing.

• Advanced audio pickup with full-duplex sound.

4. Extra-Large Rooms and Auditoriums (20+ Participants)

Key Products:

• Cameras: Dual UVC84 PTZ Cameras

• Bundle Option: MVC940 for Microsoft Teams Rooms on Windows

Setup Tips:

• Multiple Cameras: Use two UVC84 cameras—one focused on participants and the other on presenters.

• Ceiling Microphones: Install multiple VCM38 ceiling mics to cover all participants.

• Displays: Configure three or more displays for enhanced visibility.

Key Features:

• Full camera control and switching between views.

• AVHub ensures smooth performance for audio and video.

5. Pro-AV Rooms and High-End Meeting Spaces

Key Products:

• Bundle Option: MVC S90 – Microsoft Teams Rooms on Windows

• Custom AV Integration: Connect to external AV systems using IntelliFocus technology.

Setup Tips:

• Flexible Setup: Customize the system with multiple cameras, microphones, and audio solutions.

• Professional AV Control: Integrate with room control systems for lighting, screens, and sound management.

Key Features:

• Tailored for lecture halls, executive boardrooms, and hybrid events.

• Scalable and customizable for complex audio-video needs.

Interactive Collaboration with Yealink MeetingBoard 65

• Ideal for Brainstorming Rooms or Hybrid Classrooms

• Combines an interactive digital whiteboard with a video conferencing system.

• Setup Tip: Install the MeetingBoard 65 as the primary display, ensuring easy access for writing and collaboration.

General Setup Tips Across Room Types

• Display Placement: Ensure the main display is at eye level for remote participants.

• Cable Management: Use concealed cable pathways to avoid clutter.

• Lighting: Ensure proper lighting to avoid video glare and shadows.

• Room Acoustics: Add acoustic panels or soundproofing in larger rooms to reduce echo.

With Yealink’s wide range of cameras and conferencing solutions, every meeting space can be configured for seamless communication and collaboration, ensuring a smooth Microsoft Teams experience.