As we move into 2025, the world of work continues to evolve, and with it, the way we design and use meeting rooms. With hybrid working models becoming increasingly common, the need for flexible, efficient, and collaborative spaces has never been more important. The layout of a meeting room plays a crucial role in facilitating effective communication, teamwork, and productivity.

In this article, we explore the best meeting room layouts for 2025, their benefits, and how technology can optimise these designs to improve collaboration. Whether you’re redesigning an existing space or planning a new one, these ideas will help you create a more effective and engaging environment for your team.

1. The Hybrid Layout: A Flexible Solution for Remote and In-Person Collaboration

The Hybrid layout is quickly becoming the most popular meeting room design for 2025. This layout is built for teams that operate both in-person and remotely, allowing for seamless communication between local and virtual participants. The room typically includes a large table, but also incorporates dedicated spaces for technology, such as video conferencing systems, interactive screens, and microphones.

Benefits:

• Facilitates collaboration between remote and in-person participants.

• Flexible space that can accommodate varying numbers of attendees.

• Encourages interaction across diverse working environments.

Best for: Hybrid teams, businesses with both remote and on-site employees, virtual meetings with clients.

Technology to Complement the Hybrid Layout:For seamless integration of remote participants, technologies like Yealink MeetingBoard provide all-in-one video conferencing solutions. The MeetingBoard features a built-in whiteboard and touch screen, which allows for real-time collaboration and annotation, making it perfect for brainstorming sessions or discussions with both in-house and virtual participants. The Yealink MeetingBar A40 is another excellent solution for hybrid rooms, offering high-definition video, built-in microphones, and speakers.

Yealink MeetingBoard

Yealink MeetingBar A40

2. The Collaborative Layout: Open Space for Group Discussions

The Collaborative layout encourages interaction and brainstorming. This layout typically includes a large, circular table or a series of smaller tables arranged to allow equal participation from all attendees. The space is designed to promote an open, relaxed atmosphere, where ideas can flow freely without any formal barriers.

Benefits:

• Encourages equal participation and idea-sharing.

• Ideal for brainstorming, creative sessions, and problem-solving.

• Flexible for small and medium-sized teams.

Best for: Creative teams, project brainstorming sessions, collaborative workshops.

Technology to Complement the Collaborative Layout:For meetings that require interactive presentations and brainstorming, technologies like Yealink MeetingBoard 65 are ideal. The MeetingBoard integrates video conferencing, a digital whiteboard, and screen-sharing features, creating an immersive and interactive space for collaboration. It is a great tool for team activities that involve remote participation, as it provides clear communication and a visual platform for group work.

Yealink MeetingBoard 65

3. The Boardroom Layout: Formal and Professional Design

The Boardroom layout is the traditional design, typically featuring a large table with chairs placed around it, all facing the same direction. This design is ideal for formal meetings, such as board meetings, client presentations, and decision-making sessions. It is perfect for those who need a focused and professional atmosphere to facilitate discussions.

Benefits:

• Creates a structured and professional environment.

• Ideal for decision-making and strategic meetings.

• Allows a clear focus on the presenter or chairperson.

Best for: Executives, board meetings, one-on-one discussions with clients.

Technology to Complement the Boardroom Layout:To enhance the professional experience in a boardroom, a high-quality video conferencing system is essential. Yealink’s MVC Series, including the MVC S90, is a top choice for boardrooms. The MVC S90 offers a powerful video conferencing solution for large meeting spaces, equipped with a 4K camera and automatic framing to ensure every participant is clearly visible. The system’s ability to integrate with platforms like Microsoft Teams or Zoom makes it perfect for a professional, seamless experience.

Yealink MVC S90

4. The Breakout Room Layout: Small Spaces for Focused Work

Breakout rooms are small, informal spaces that allow teams to focus on specific tasks or projects without the distraction of a larger meeting room. This layout typically features small tables or soft seating areas that encourage collaboration in a more relaxed setting. These rooms are perfect for smaller groups or individual work sessions.

Benefits:

• Provides a more intimate, distraction-free environment for focused work.

• Ideal for small group work, strategy sessions, or one-on-one discussions.

• Encourages creative thinking in a less formal atmosphere.

Best for: Small teams, one-on-one meetings, focus groups, project teams.

Technology to Complement the Breakout Layout:Even in smaller breakout rooms, it’s essential to have the right tools for communication and collaboration. Yealink MeetingBar A10 is an ideal solution for these spaces, providing an all-in-one device that offers video conferencing, screen sharing, and audio features. Its compact design is perfect for smaller rooms without compromising on the quality of the meeting experience.

Yealink MeetingBar A10

5. The Flexible, Divisible Room Layout: Adaptable for Any Meeting

The Divisible layout allows a room to be split into smaller sections to accommodate multiple groups or sessions at once. This layout is ideal for large teams or businesses that need to adapt their space for different types of meetings. It can be achieved with movable walls or partitions, making it incredibly versatile.

Benefits:

• Maximises the use of space by dividing it for multiple sessions.

• Ideal for conferences, large workshops, or events with different breakouts.

• Flexibility to adapt the room size as needed.

Best for: Large conferences, training sessions, multi-team collaborations.

Technology to Complement the Divisible Layout:For a divisible room setup, you need technology that can handle multiple video feeds and audio sources. The Yealink MVC860 is an excellent option for extra-large rooms, allowing multiple participants in different sections of the room to be heard and seen clearly. It supports a full range of video conferencing features, including 4K video, and is perfect for events where flexibility is key.

Yealink MVC860

Conclusion: Choosing the Right Meeting Room Layout for 2025

Phone Room

1-2 people

1m x 1m

 

Small Room

3-7 people

3m x 3m

 

Medium Room

7-12 people

4m x 6m

 

Large Room

12-20 people

4m x 8m

 

U-Shape Room

20-30 people

6m x 10m

 

Training Room

20-40 people

8m x 15m

 

Open Space

Flexible

Varies

The ideal meeting room layout for 2025 depends on your specific needs, team size, and the type of work you do. Whether you need a professional, formal environment for high-level discussions or a flexible space for collaboration and brainstorming, the right layout combined with the right technology can significantly improve the effectiveness and productivity of your meetings.

By choosing from the layouts we’ve discussed above and incorporating advanced technology like Yealink MeetingBar, Yealink MVC Series, and Yealink MeetingBoard, you can create a future-proof meeting room that fosters innovation, communication, and collaboration.

Tips:This article is for reference only. Please visit the Yealink product details page to learn more about products and application scenarios, or contact us for further assistance.