High-quality video conferencing depends on more than just a good internet connection. To deliver a professional, seamless meeting experience—whether for remote collaboration, hybrid work, or large-scale corporate communication—organizations need a combination of reliable hardware and intelligent software. Below is a detailed breakdown of the essential equipment that ensures clarity, stability, and an engaging meeting experience.

1. Small Meeting Spaces (3–8 People, 15–30 ㎡ Meeting Rooms / Semi-Open Office Pods)

Typical Use Cases

These compact rooms are ideal for team check-ins, project group discussions, small client proposals, and cross-department collaboration. Meetings typically last 30–60 minutes and require clear communication, quick content sharing, and a setup that works without technical delays.

Environmental Characteristics

Small rooms (15–30 ㎡) often feature hard surfaces such as painted walls or tiled floors that produce mild echo. Lighting usually comes from overhead fixtures, evenly distributed but not always bright enough, leaving some areas slightly dim.
Semi-open office pods lack full walls, making them more susceptible to surrounding conversations, phone rings, and general office noise.

Key Pain Points

1. Insufficient Camera Coverage
   Narrow-angle cameras fail to capture all participants, especially those seated at the edges.

2. Uneven Audio Pickup
   When several people speak from different positions, basic microphones struggle to capture voices clearly from every seat.

3. Echo and Ambient Noise
   Reflective surfaces and open-office noise introduce audio interference.

4. Complex Meeting Setup
   Switching between content sources or connecting multiple external devices leads to long startup times.

Yealink Equipment Solution

Core Device: Yealink MeetingBar A25 — All-in-One Collaboration System for Small Rooms

The MeetingBar A25 is purpose-built for this type of space, integrating camera, microphone, speaker, and computing into one device:

• 151° ultra-wide triple-camera system
  Ensures full-table coverage and keeps all participants clearly in frame, including those at the edges.

• 8-MEMS beamforming microphone array
  Delivers consistent 360° voice pickup with clear intelligibility.

• AI-enhanced noise reduction
  Filters keyboard noise, light echo, and ambient distractions common in semi-open environments.

• Integrated high-fidelity speaker system
  Provides clear voice reproduction without requiring external audio equipment.

The all-in-one design removes the need for multiple peripherals, reducing cable clutter and accelerating meeting readiness.

System Advantages

• Runs on Android 13, ensuring long-term support and access to upcoming Yealink AI improvements—auto-framing, voice enhancement, noise cancellation, and more.

• Fully compliant with Microsoft Teams and MTR on Android certification, enabling secure enterprise deployment.

• Seamless pairing with the Yealink CTP25 Touch Panel, allowing one-touch meeting join, content sharing, and room control.

Optional Yealink Enhancements

• Yealink  Wireless Presentation Pod 
  Enables instant content sharing without cables—ideal for teams that switch presenters frequently.

• Yealink CTHD acoustic treatment recommendations
  For semi-open areas, Yealink suggests combining the MeetingBar with simple acoustic partitions to reduce external interruptions (non-hardware recommendation, aligned to Yealink’s deployment guides).

• Dual-Display Mode (via supported monitors)
  The A25 supports dual-display output, allowing participants to view meeting video and shared content simultaneously.

2. Medium Meeting Spaces (8–20 People, 30–60 ㎡ Formal Conference Rooms)

Typical Use Cases

Medium-size conference rooms are frequently used for department-wide meetings, cross-functional project reviews, formal client presentations, and executive decision-making sessions. These meetings often involve multiple speakers, high-resolution content sharing, and discussions that last 60–90 minutes.

Environmental Characteristics

These rooms typically measure 30–60 ㎡ and feature a long table with participants seated at both ends and along the sides. The formal interior—white walls, ceiling panels, and wooden or tiled flooring—creates strong sound reflections, resulting in noticeable echo.
Lighting is uneven, with the central area usually brighter than the corners, and attendees sitting with windows behind them are prone to backlighting issues.
Because multiple devices connect simultaneously (conference system, displays, personal laptops), the network load is significantly higher than in smaller spaces.

Key Pain Points

1. Weak Voice Pickup at Long Distances
   Participants at the far ends of long tables are often not captured clearly by standard microphones.

2. Uneven Lighting and Poor Image Quality
   Bright–dark contrast makes it difficult for remote participants to see facial expressions, especially from dim corners.

3. Echo and Ambient Noise
   Hard surfaces amplify reflections, and background sounds such as HVAC noise or hallway traffic reduce audio clarity.

4. Network Congestion
   Heavy bandwidth usage may cause delays in content sharing, blurry video, and overall meeting disruption.

5. Complex Deployment
   Multiple devices and cables require manual setup and pre-meeting adjustments, consuming valuable meeting time.

Yealink Equipment Solution

Core Device: Yealink MeetingBar A50 — Premium All-in-One Solution for Medium Rooms

The MeetingBar A50 is engineered for medium and high-end conference rooms, delivering superior audio and video powered by Yealink’s advanced AI technologies.

Key capabilities include:

• Ultra-clear video performance with intelligent focus that automatically frames active speakers

• AI-based video fence to eliminate irrelevant areas from the frame and maintain visual consistency

• Full-duplex audio allowing multiple participants to speak naturally without interruptions

• Refined audio processing for clarity across the entire room

With the A50, organizations achieve a clean, professional setup without needing separate cameras, speakers, or processors.

System Advantages

• Fully aligned with Microsoft MDEP security standards, enhancing data protection, encryption, and enterprise deployment efficiency

• CTP25 Touch Panel support for fast, simplified meeting control and one-touch sign-in

• Seamless compatibility with Microsoft Teams Rooms (MTR)

• Available in both Android and Windows options

• In MTR-for-Windows environments, the corresponding solution is Yealink MVC S50, which supports up to three additional extension microphones—ideal for ensuring pickup from both ends of a long table

This flexibility allows companies to choose the preferred OS while maintaining consistent Yealink user experience.

Optional Yealink Enhancements

To optimize audiovisual quality and participant comfort, Yealink recommends:

• Additional lighting support (neutral suggestion)
  Position fill lights in room corners to correct uneven brightness and prevent backlighting.

• Dual 4K display configuration
  The A50 and MVC S50 support dual-display output, enabling simultaneous viewing of remote participants and shared content.

• Improved room acoustics
  Add sound-absorbing panels or carpeting following Yealink’s room acoustics guidelines to reduce echo and enhance voice clarity.

• Environmental adjustments
  For rooms with strong HVAC noise, adjusting airflow direction or applying minor room modifications can significantly improve audio pickup.

3. Large Meeting Rooms (20–50 People, 60–100 ㎡)

Use Cases

All-hands meetings, project kick-offs, cross-region workshops, industry presentations. Meetings often last 90–120 minutes and require multi-speaker support, large-area coverage, intelligent management, and sometimes recording.

Environment

• Room size: 60–100 ㎡, participants dispersed (seated front/back, standing, extra chairs).

• Layout may be tiered or open-plan; distances can exceed 10 meters.

• Complex acoustics with echo and multiple noise sources.

• High lighting demands for video, presentation, and reading.

• Multiple devices and network load are significant.

Challenges

1. Wide participant distribution exceeds standard camera and microphone coverage.

2. Multi-speaker switching delays remote participants’ view.

3. Echo and environmental noise (footsteps, chairs) reduce call quality.

4. Complex device setup and compatibility issues.

5. Large file sharing or HD video streaming may encounter network lag.

6. Lack of intelligent management for room occupancy and device status.

Yealink Solutions

Option 1: MVC S50-C5U (MTR Solution)

• Components: MCore 4 mini PC, MTouch Plus touch panel, MeetingBar A50, RoomSensor.

• Features: AI-driven audio/video, auto-tracking of speakers, intuitive touch operation, room occupancy and environment monitoring, wired/wireless content sharing, remote management.

Option 2: MVC S80-C5U (MTR Solution)

• Components: MCore 4, MTouch Plus, SmartVision 80 four-camera system, RoomSensor.

• Features: Full-room coverage, including back rows and corners, detailed facial tracking, multi-angle capture, supports the same MTR benefits as MVC S50-C5U.

Optional Enhancements:

• Extension microphones every 3–5 meters.

• 4–6 fill lights for uniform illumination.

• Acoustic treatments on walls and ceilings.

• High-speed wired network backbone with dual-line redundancy.

• Optional Yealink Meeting Recorder for synchronized audio/video recording.

4. Extra-Large Meeting Rooms (50+ People, 100+ ㎡ / Auditoriums / Training Rooms)

Use Cases

Large-scale training, industry summits, product launches, cross-region seminars, corporate live-streamed events. Meetings last 120–180 minutes, requiring multi-camera switching, high-definition live streaming, audience interaction, and robust system stability.

Environment

• Room size: 100+ ㎡, tiered or auditorium-style, 50–200 participants.

• Wide participant distribution (front/back ~15 m+, lateral span large).

• Multi-purpose usage: main speakers, breakout rooms, online live audience.

• Challenging acoustics, stage and audience lighting, large equipment count.

Challenges

1. Single cameras cannot cover all areas; multi-camera coordination needed.

2. Multiple simultaneous speakers require precise audio pickup.

3. Live streaming demands low-latency and stable audio/video (<1s delay).

4. High device count increases cabling and compatibility complexity.

5. Flexible content layout switching required.

6. BYOD attendees must connect seamlessly.

Yealink Solutions

Option 1: MVC S90-C5U (MTR Solution)

• Components: MCore 4, MTouch Plus, dual UVC86 4K cameras, AVHub audio/video processor, RoomSensor, MVC-BYOD Extender.

• Features: AI auto-tracking, 12× optical zoom, up to 9 cameras supported, BYOD integration, touch panel control, recording-ready, seamless streaming.

Option 2: MVC S98-C5U (MTR Solution)

• Components: MCore 4, MTouch Plus, three SmartVision 80 four-camera units, AVHub, PoE+ switch, RoomSensor, MVC-BYOD Extender.

• Features: Full 360° room coverage including corners and tiered seating, multi-angle capture for speakers, audience, and shared content; ideal for high-detail recording, live streaming, and training events.

Optional Enhancements:

• Acoustic treatments on walls, ceilings, and floors.

• Professional stage lighting with multiple layers (key, fill, contour, background).

• 2–3 extra 85”+ displays for participant visibility.

• 10G fiber network with dual-line redundancy and load balancing.

• UPS backup for core devices to ensure uninterrupted operation.

2. Cross-Regional Multi-Site Meetings (Headquarters + 1–3 Branches)

Use Cases

Cross-region team collaboration, branch sync meetings, remote project reviews, multi-campus training or seminars.

• Meetings typically last 60–90 minutes.

• Participants are distributed across different cities or regions.

• Requires real-time multi-site interaction and synchronized content sharing.

Environment

• Multiple sites across cities or provinces, each with different room types (small offices, medium/large meeting rooms).

• Network quality varies (headquarters may have ample bandwidth; branches may have limited bandwidth).

• Different device brands/models may exist across sites, raising compatibility risks.

• Critical to maintain synchronized audio and video across all locations.

Challenges

1. Cross-region network latency causes AV desynchronization (1–3 seconds delay).

2. Some branch devices are outdated and incompatible with headquarters’ equipment.

3. Environmental issues (noise, poor lighting) at branches reduce overall meeting quality.

4. Multiple participants speaking simultaneously across sites can cause confusion.

5. Document sharing may be slow or fail at branches with limited bandwidth.

Yealink Solution

Core Devices:

• Standardize equipment across all sites with Yealink MeetingBar series:

• Small branches: MeetingBar A25

• Medium branches: MeetingBar A50

• Large branches: MVC S50 / S80

• Devices support H.265/HEVC encoding, enabling HD calls with only 512 kbps bandwidth.

• High network loss tolerance (up to 30%) ensures stable connections even with limited bandwidth.

Collaboration Platform:

• Use Microsoft Teams Rooms (MTR) or Zoom Rooms for unified device scheduling.

• Features include:

• One-click join and synchronized multi-site video switching.

• “Echo suppression” and “Noise cancellation” for clearer audio.

• “Speaker priority” mode to avoid multi-site speaking conflicts.

Pre-Meeting Preparation:

• Train branch staff on device and platform operations.

• Conduct a 15-minute multi-site rehearsal to verify audio/video connectivity and document sharing.

• Assign a technical lead at each site for rapid troubleshooting during the meeting.

Tips:This article is for reference only. Please visit the Yealink product details page to learn more about products and application scenarios, or contact us for further assistance.