What Is a Room Booking Display?
A Smart Solution for Modern Meeting Room Scheduling
In today’s hybrid and fast-paced workplace, efficient meeting room management is more important than ever. One of the most practical tools for streamlining meeting coordination is the Room Booking Display — a digital touchscreen panel typically mounted outside meeting spaces to show real-time room status, support instant booking, and integrate seamlessly with office calendar systems and conferencing platforms.
Understanding Room Booking Displays
A Room Booking Display, also known as a Meeting Room Panel or Room Scheduling Display, is a purpose-built device that helps employees see the availability of a room at a glance and allows them to book, check in, or end meetings right at the door. It syncs with existing calendar systems (like Microsoft Exchange, Google Calendar, or Teams) and enhances meeting space visibility and utilization.
Key Features of a Modern Room Booking Display
| Feature | Description |
|---|---|
| Real-Time Room Status | Instantly shows whether the room is booked or available using LED lighting and digital signage. |
| Instant Booking | Reserve a room directly from the display without opening a laptop or phone. |
| Calendar Integration | Syncs with Microsoft 365, Exchange, Google Workspace, or other scheduling platforms. |
| Check-In and Auto-Cancel | Ensures rooms are actually used; auto-releases unconfirmed reservations. |
| NFC/RFID Authentication | Allows secure access or check-in via employee badges. |
| Custom Branding | Displays can be customized to reflect company logos or room names. |
| Mounting Flexibility | Easily mounts on walls, glass, or doorframes with various brackets. |
How Room Booking Displays Work with Video Conferencing Systems
Room booking panels are no longer just digital calendars — they are part of a larger intelligent meeting room ecosystem. Yealink RoomPanel series works seamlessly with Yealink Video Conferencing Systems, creating a fully integrated workspace experience.
Integrated Meeting Room Workflow
Schedule & Reserve
Book a room using Outlook, Teams, or Google Calendar, which syncs automatically with the RoomPanel display.Arrive & Check-in
Tap your badge or touch the screen to confirm attendance and avoid ghost bookings.Auto-Launch Video Meetings
Yealink's integrated systems (e.g., MeetingBar A30, MVC S40) prepare the room in advance — turning on displays, cameras, and microphones.Seamless Collaboration
Start your Microsoft Teams or Zoom meeting with one touch, supported by Yealink's AI audio and video technologies.Post-Meeting Analytics
Room utilization data collected from the RoomPanel can be analyzed by IT or Facilities teams to optimize room usage.
Yealink Room Booking Displays — Product Comparison
| Model | Screen Size | OS | Special Features | Integration Compatibility |
|---|---|---|---|---|
| RoomPanel E2 | 8” | Android 13 | RGB LED, NFC/RFID, PoE, Bluetooth 5.0, advanced mic & speaker | Teams, Zoom, Yealink VC Devices |
| RoomPanel Plus | 10.1” | Android 11 | Facial recognition camera, IoT sensor integration, gateway mode | Teams, Yealink Meeting Room Sensors |
| RoomPanel | 8” | Android 10 | RGB LED, NFC/RFID, PoE, Bluetooth 5.0 | Compatible with mainstream calendar platforms |
Explore more:
Why Choose Yealink’s Room Scheduling Panel?
Yealink’s RoomPanel solutions are built not only for visibility and convenience but also to work natively with Yealink’s full ecosystem of video conferencing hardware, including:
Microsoft Teams Rooms Systems (e.g., MVC S40, MVC860)
Zoom Rooms Systems (e.g., ZVC S90)
All-in-One Android Video Bars (e.g., MeetingBar A30, MeetingBar A10)
Smart Interactive Displays (e.g., MeetingBoard)
By combining room scheduling, video conferencing, and audio-visual control into a unified system, Yealink empowers businesses to create smarter and more efficient workspaces.
Final Thoughts
If your organization faces challenges with room overbooking, ghost meetings, or underutilized spaces, Room Booking Displays are a simple yet powerful solution. When paired with Yealink’s smart meeting technologies, they become more than a tool — they’re a gateway to a truly modern meeting experience.
📌 Learn more about Yealink’s complete room booking solutions and explore which panel is right for your workspace.
👉 Explore Yealink RoomPanel Series
Tips:This article is for reference only. Please visit the Yealink product details page to learn more about products and application scenarios, or contact us for further assistance.
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