What Is a Room Booking Display?
A Smart Solution for Modern Meeting Room Scheduling
In today’s hybrid and fast-paced workplace, efficient meeting room management is more important than ever. One of the most practical tools for streamlining meeting coordination is the Room Booking Display — a digital touchscreen panel typically mounted outside meeting spaces to show real-time room status, support instant booking, and integrate seamlessly with office calendar systems and conferencing platforms.
Understanding Room Booking Displays
A Room Booking Display, also known as a Meeting Room Panel or Room Scheduling Display, is a purpose-built device that helps employees see the availability of a room at a glance and allows them to book, check in, or end meetings right at the door. It syncs with existing calendar systems (like Microsoft Exchange, Google Calendar, or Teams) and enhances meeting space visibility and utilization.
Key Features of a Modern Room Booking Display
| Feature | Description |
|---|---|
| Real-Time Room Status | Instantly shows whether the room is booked or available using LED lighting and digital signage. |
| Instant Booking | Reserve a room directly from the display without opening a laptop or phone. |
| Calendar Integration | Syncs with Microsoft 365, Exchange, Google Workspace, or other scheduling platforms. |
| Check-In and Auto-Cancel | Ensures rooms are actually used; auto-releases unconfirmed reservations. |
| NFC/RFID Authentication | Allows secure access or check-in via employee badges. |
| Custom Branding | Displays can be customized to reflect company logos or room names. |
| Mounting Flexibility | Easily mounts on walls, glass, or doorframes with various brackets. |
How Room Booking Displays Work with Video Conferencing Systems
Room booking panels are no longer just digital calendars — they are part of a larger intelligent meeting room ecosystem. Yealink RoomPanel series works seamlessly with Yealink Video Conferencing Systems, creating a fully integrated workspace experience.
Integrated Meeting Room Workflow
Schedule & Reserve
Book a room using Outlook, Teams, or Google Calendar, which syncs automatically with the RoomPanel display.Arrive & Check-in
Tap your badge or touch the screen to confirm attendance and avoid ghost bookings.Auto-Launch Video Meetings
Yealink's integrated systems (e.g., MeetingBar A30, MVC S40) prepare the room in advance — turning on displays, cameras, and microphones.Seamless Collaboration
Start your Microsoft Teams or Zoom meeting with one touch, supported by Yealink's AI audio and video technologies.Post-Meeting Analytics
Room utilization data collected from the RoomPanel can be analyzed by IT or Facilities teams to optimize room usage.
Yealink Room Booking Displays — Product Comparison
| Model | Screen Size | OS | Special Features | Integration Compatibility |
|---|---|---|---|---|
| RoomPanel E2 | 8” | Android 13 | RGB LED, NFC/RFID, PoE, Bluetooth 5.0, advanced mic & speaker | Teams, Zoom, Yealink VC Devices |
| RoomPanel Plus | 10.1” | Android 11 | Facial recognition camera, IoT sensor integration, gateway mode | Teams, Yealink Meeting Room Sensors |
| RoomPanel | 8” | Android 10 | RGB LED, NFC/RFID, PoE, Bluetooth 5.0 | Compatible with mainstream calendar platforms |
Explore more:
Why Choose Yealink’s Room Scheduling Panel?
Yealink’s RoomPanel solutions are built not only for visibility and convenience but also to work natively with Yealink’s full ecosystem of video conferencing hardware, including:
Microsoft Teams Rooms Systems (e.g., MVC S40, MVC860)
Zoom Rooms Systems (e.g., ZVC S90)
All-in-One Android Video Bars (e.g., MeetingBar A30, MeetingBar A10)
Smart Interactive Displays (e.g., MeetingBoard)
By combining room scheduling, video conferencing, and audio-visual control into a unified system, Yealink empowers businesses to create smarter and more efficient workspaces.
Final Thoughts
If your organization faces challenges with room overbooking, ghost meetings, or underutilized spaces, Room Booking Displays are a simple yet powerful solution. When paired with Yealink’s smart meeting technologies, they become more than a tool — they’re a gateway to a truly modern meeting experience.
📌 Learn more about Yealink’s complete room booking solutions and explore which panel is right for your workspace.
👉 Explore Yealink RoomPanel Series
Tips:This article is for reference only. Please visit the Yealink product details page to learn more about products and application scenarios, or contact us for further assistance.
You May Also Be Interested In
Products
Solution
Artical
Yealink Teams Rooms Device
Discover Yealink Teams Rooms Devices for seamless Microsoft Teams collaboration with premium audio and video solutions.
MeetingBar A50 - All-in-one video bar for Conference Room
Big Impact for Bigger Spaces - All-in-one video bar for medium to large rooms
MeetingBoard Pro - Video Conferencing Device with Interactive Whiteboard
Discover the all-in-one video conferencing device with an interactive whiteboard, designed for seamless collaboration in Microsoft Teams Rooms.
MVC S40 - for Small-to-medium Rooms
Discover high-performance, cost-effective video conferencing systems tailored for small to medium-sized rooms, ensuring seamless communication and collaboration.
MVC S90 - for Pro-AV Rooms
Video Conferencing System For Pro-AV Rooms.
Yealink Zoom Rooms Devices
Explore Yealink’s Zoom Rooms devices for seamless, high-quality video conferencing solutions.
Yealink Room Audio Devices
Yealink's room audio devices, offering crystal-clear sound for an immersive video conferencing experience.
Yealink AIoT Room Devices
Intelligent Solutions for Smarter, More Efficient Meeting Spaces.
MeetingBar A40 - for Premium Small to Medium Rooms
Experience the all-in-one video bar designed for premium small to medium rooms, optimized for Microsoft Teams Rooms on Android.
Yealink USB Cameras & BYOD Kits
Simple and flexible video conferencing camera solutions for any workspace or meeting setup.
Yealink Microsoft Teams Room Solution
Empowering Businesses with Yealink Video Device Solutions for Microsoft Teams.
Video Conferencing Room Solutions
From huddle spaces to extra-large meeting rooms, enjoy seamless audio and video powered by AI,easy-to-manage package.
Yealink Meetingbar Series - All-in-one Video Bar Solution
Professional Meetings Made Easy with MeetingBar Series,All Rooms Plug-and-Play.
Yealink 4th-gen MVC Series Solution
Yealink Next-Gen Hybrid Meeting Style - Any Space, Any Discussion.
Yealink AV ONE Solution
Building an AV system shouldn’t feel like solving a puzzle — but for many, it still does. Microphones, DSPs, cameras, control panels — often from different vendors..
Yealink Zoom Rooms Solution
Yealink Video Solutions for Zoom Rooms cover every scenario you need for video meetings, such as small, medium, and large meeting rooms.
SKYSOUND Audio Solution
Discover SKYSOUND audio solutions for unparalleled sound clarity in your conference room. Enhance your meetings with advanced audio technology designed for medium-sized spaces.
Medium Conference Rooms Solution
Discover SKYSOUND audio solutions for unparalleled sound clarity in your conference room. Enhance your meetings with advanced audio technology designed for medium-sized spaces.
Small Conference Rooms Solution
Explore Yealink’s customized conferencing solutions for small meeting spaces. Discover the ideal setup to enhance efficiency and collaboration.
Large Conference Rooms Solution
Explore Yealink’s customized conferencing solutions for large meeting spaces. Discover the ideal setup to enhance efficiency and collaboration.
Extra-Large Conference Rooms Solution
Explore Yealink’s customized conferencing solutions for extra-large meeting spaces. Discover the ideal setup to enhance efficiency and collaboration.
Conference Room Solution
Professional Video Conferencing, Crystal-Clear Audio, AI-Powered Noise Cancellation, and Seamless Integration with Zoom & Microsoft Teams.
Yealink Conference Room Solution
Yealink Conference Room Solution for Microsoft - Bringing Microsoft Teams Experience to Every Space
How to Choose the Right Conference Room Speaker
Let’s explore the importance of conference room speakers, their features, and how to choose the right solution for your needs.
Ultimate Guide to Audio-Visual Room Solutions
This guide explores the best AV solutions for different room sizes, helping you find the perfect setup for your workspace.
Yealink Room Bar | MeetingBar - All-in-One Video Conferencing Solution
Whether you need a compact solution for small focus rooms or a powerful system for medium to large conference rooms, Yealink has the perfect MeetingBar for your needs.
Yealink Conference Room AV Solutions
This guide explores key components of Conference Room AV Solutions and how Yealink’s industry-leading products can meet diverse meeting needs.
Office Meeting Room Solutions - Designing Smarter Spaces for Better Collaboration
Whether you’re hosting a high-stakes client presentation or a quick internal brainstorm, the right meeting room can elevate productivity, build stronger connections, and ensure every voice is heard.
The Ideal Luxury Conference Room in 2025
Whether you’re hosting a C-suite board meeting, engaging with global stakeholders, or presenting high-stakes strategies, a luxury conference room leaves a lasting impression.
The Ideal Luxury Conference Room in 2025
Whether you’re hosting a C-suite board meeting, engaging with global stakeholders, or presenting high-stakes strategies, a luxury conference room leaves a lasting impression.
Best 360° Cameras for Video Conferencing & Content Creation in 2025
These devices offer an all-around view of the room, ideal for inclusive discussions, interactive training, and seamless remote communication—especially in roundtable, U-shape, or multi-participant setups.
How to choose a good digital whiteboard
When choosing a good digital whiteboard, evaluate factors such as screen size, touch technology, software integration, connectivity options, and overall durability.
How to Choose a Good Video Conferencing Equipment
An ultimate guide for the enterprise to choose the right conference camera and elevate the meeting experience in the hybrid working era.
How to choose the best video conference camera?
Selecting the best video conference camera involves evaluating several key aspects to ensure high-quality, seamless meetings. Here are ten essential factors to consider.
What Is Conference Meeting Room?
A conference meeting room is a designated space in offices, institutions, or commercial environments designed to facilitate collaboration, discussions, and decision-making processes.
What is Conference Speakerphone?
A conference speakerphone is a specialized communication device designed for use in conference rooms or meeting spaces, allowing multiple participants to join a call or video conference without being limited by proximity to a traditional phone or microphone.
What is Small Meeting Room?
Small meeting room is a compact, enclosed space designed to accommodate a limited number of participants, typically between 2 to 6 people. These rooms are often referred to as huddle rooms or focus rooms, providing a private and quiet setting for quick team discussions, brainstorming sessions, or virtual meetings.
what is Teams Copilot?
Teams Copilot is a feature designed to enhance collaboration and productivity within Microsoft Teams. Here’s a summary of what Team Copilot typically involves:
Yealink Video Devices Solution for Microsoft Teams
Covering from Huddle to Extra-large Meeting Spaces
All-In-One Video Conferencing Device
Easy to install and quickly deploy, it ensures seamless connectivity and integration, delivering exceptional value for efficient remote meetings.
Bundled Solutions for Small-to-Medium Conference Room
Video Conferencing Bundled device Covering from Huddle to Medium Conference Room
Bundled Solutions for Large Conference Room
Video Conferencing Bundled device Covering from Medium to Extra-Large Conference Room
How Can We Help You?
Not sure how it fits into your environment? Our AV specialists are here to help.
👉 Get deployment advice for your conference room and system.
👉 Need a quote? Request a custom pricing.
Please fill in and submit the information below and our representative will contact you soon.
