Lighting plays a crucial role in a conference room, impacting everything from productivity and focus to video call quality. A well-designed lighting setup ensures that participants can work comfortably, see presentations clearly, and appear professional on video calls. So, how can you design the perfect lighting environment for your conference room?

Key Factors for Conference Room Lighting

1. Achieve Balanced and Comfortable Illumination

A good conference room should have lighting that is bright enough for focus but not too harsh to cause eye strain.

✔️ Use indirect lighting like LED panels to create a soft, even glow.
✔️ Avoid fluorescent lights, which flicker and cause fatigue.
✔️ Set color temperatures between 4000K-5000K for a neutral, daylight-like feel.

2. Optimize Lighting for Video Conferencing

If your conference room is used for video calls, poor lighting can lead to shadows, glare, and unflattering camera appearances.

Common Issues:

❌ Overhead lighting creates shadows under the eyes.
❌ Backlighting from windows makes people appear as silhouettes.
❌ Harsh lighting distorts skin tones and reduces clarity.

Best Solutions:

✅ Use front-facing LED panel lights to illuminate faces evenly.
✅ Install soft, diffused lighting to avoid glare.
✅ Pair lighting with high-quality video conferencing systems like:

• MeetingBar A40 – Ideal for medium-sized rooms.

• MeetingBar A10 – Perfect for smaller spaces.

• MeetingBoard – Combines interactive display and video conferencing.

3. Adapt Lighting for Different Meeting Types

A conference room isn’t just for one purpose—it might be used for presentations, brainstorming sessions, client meetings, or video calls. Smart lighting allows flexibility.

✔️ Dimmable LED lights let you adjust brightness levels as needed.
✔️ Zoned lighting control helps highlight presentation areas.
✔️ Automated lighting systems adjust brightness based on occupancy or daylight.

Best Lighting Setup for Conference Rooms

1. General Overhead Lighting

🔹 Use recessed LED panels for even room illumination.
🔹 Avoid fluorescent tubes, which cause flickering.

2. Task Lighting for Presenters

🔹 Install track lights or spotlights for whiteboards and presentation screens.
🔹 Position lighting to avoid glare on screens.

3. Accent Lighting for Atmosphere

🔹 Wall sconces or LED strips can add a warm, professional feel.
🔹 RGB lighting can be used for branding or mood setting.

4. Natural Light Management

🔹 Use motorized blinds to control sunlight levels.
🔹 Balance natural and artificial lighting for consistent brightness.

Pairing Lighting with Conference Room AV Equipment

For seamless video conferencing, lighting should complement high-quality AV equipment.

Best combination of lighting and AV solutions:
🎤 CM50 Dante Beamforming Ceiling Microphone – Ensure lighting doesn’t create glare on ceiling-mounted microphones.
🎤 CMKit-121 – Works best with indirect lighting for a clean, clutter-free setup.
📹 MeetingBar A40 – Requires balanced lighting to maintain video clarity.

Conclusion

Proper conference room lighting enhances productivity, ensures clear visibility, and improves video conferencing quality. By combining balanced illumination, smart lighting controls, and high-quality AV equipment, you can create a comfortable and professional meeting environment.

For the best conference experience, integrate smart lighting solutions with Yealink’s video conferencing systems, ensuring a seamless and high-performance collaboration space.

Tips:This article is for reference only. Please visit the Yealink product details page to learn more about products and application scenarios, or contact us for further assistance.